Written Safety Programs – How Important Are They

Written Safety Programs

Written safety programs are one of the most effective ways to communicate to your employees, at all levels, the expectations of management as it pertains to safety.  Most businesses have a business plan right?  If they do not, they should.  Without a plan, how do we know how to proceed, or grow?  Think of a written safety program as a business plan, but about safety.  If we were constructing a building, a written safety program would be our foundation.

Having an effective safety and health program helps to reduce injuries and illness, improves productivity, and can reduce workers compensation costs.  Ultimately, it can affect a business’ profitability.  A written safety program will identify and assign responsibilities to all employees at every level from managers, supervisors, and employees.  A program will also help to eliminate or avoid hazards.

What elements should a safety program have in it?  Found in a power point presentation, according to OSHA they suggest that a safety and health program should contain at least four core elements, which are:

  1. Management leadership and employee participations
  2. Worksite analysis
  3. Hazard prevention and control
  4. Safety and health training

When we work with a business to help them develop a safety program, we get a clear understanding of the business by doing a comprehensive review.  Once we have an understanding, we begin writing their program.  Our programs are more comprehensive than having just the minimum elements, and the reason is as follows.

A safety program should be a living document that should grow with the business.  It is not something that once written, should find its way to the shelf.  Like an employee manual, every employee should be familiar with its contents.  As a business grows, or expands its business offerings, the written safety program should expand too.  How often should a business review their safety program?  Annually.

Many businesses have company vehicles.  A safety program is the perfect document to address the day in and day out issues of a company driver and vehicle.  When we provide our comprehensive review, often times we find fleet safety is overlooked.  Safety programs are great for addressing those safety items that affect a workers compensation policy.  However, what about fleet safety?  A company safety program should have a fleet section that will address obtaining annual driving records, driver safety meetings, maintenance of the vehicles, distracted driving, cell phone, or electronic device usage, and much more.

 So we have established our policies and procedures.  So what happens if an employee is not following the safety program?  A disciplinary action policy should be included in your safety program.  If we know the rules, we should know what is going to happen if we break those rules.  Disciplinary actions should be progressive in nature and consistent for everyone in the company.

Several of the OSHA standards require a written safety program.  Some of those standards are hazard communication, hearing conservation, bloodborne pathogen, confined space lockout/tagout, emergency evacuation program, PPE, and respiratory protection.  If they are pertinent to our client’s business, they should be developed and included into their safety program. 

You are the expert of your business, and when it comes to safety, we are the expert you have been looking for.  We often ask our clients, what keeps you awake at night.  Often the answers will surprise you, but frequently the answer is they are concerned with safety. 


SCS Safety Health & Security Associates LLC works with businesses to help keep their employees safe, lower workers compensation and fleet / auto insurance policy premiums.  In addition, they help to get a company safety compliant by conducting job site safety inspections, developing written safety programs, and conducting safety meetings In addition, they offer OSHA 10 and 30 hr. courses, for the construction industry.  If your employees need CPR/AED, Basic First Aid, and or Bloodborne Pathogen certification, they can handle that too.  Check out their monthly CPR/AED and Basic First Aid Classes in the Leesburg VA area.

What is the benefit of having SCS Safety Health & Security Associates work with you company to increase safety?  We bring over 20 years of experience in safety.  We prefer to build a relationship with our clients, so that they come to us as a resource.  Hiring SCS Safety Health & Security Associates does not require the overhead, salary, or benefits that may be required with traditional employment. 

About Our Owners


written safety programs

written safety programs

Stacy and Douglas Skinner are owners of SCS Safety Health & Security Associates.  SCS Safety Health & Security Associates helps businesses with their profitability through safety; Safety consulting, safety trainings and meetings, jobsite safety inspections, compliance, OSHA 10 & 30 Hour Courses for the Construction Industry, along with CPR/AED, Basic First Aid, and Bloodborne Pathogen certification classes.

Stacy has been in the safety field for 22 years and enjoys working with businesses to help them reduce worker injuries, lowering Workers Compensation and Fleet Auto Insurance premiums through conducting safety meeting, driver safety meetings, and getting out to the jobsites to check on safety.  She also enjoys teaching CPR/AED and Basic First Aid classes. 

Douglas has been a Paramedic for 30 years, and enjoys teaching CPR/AED, Basic First Aid, Bloodborne Pathogen courses, along with EMS Education courses.  He is also an Adjunct Professor at the college level, teaching paramedicine.  His proudest moments are when his students successfully accomplish the Paramedic Certification.   

Both Stacy and Douglas are very passionate about providing the best quality of training and services for their clients.